A Guide To Streamlining Office Technology

Any modern office will likely have the following core contents: desks, chairs, networked computers and, of course, a hard-working team of people. Then there’s the peripheral equipment such as paper shredders, telephones, photocopiers and printers – all vital items that play a pivotal part in any successful business venture.

Indeed, with the digital revolution in full swing, it’s vital that businesses aren’t left behind and there’s a plethora of technologies that can be used to help streamline and optimise any office set-up. What about traditional technologies that predate the widespread use of emails and other online modes of communication?

You could be forgiven for assuming that typewriters are extinct – but in 2009, the New York City Police department made headlines for spending around $ 1m USD on typewriters. Believe it or not, it’s still possible to send a telegraph – though it’s now done via the web and it is pretty expensive compared to emails or faxes.

Of course, many people would argue that fax machines themselves are outdated – but the half-a-million sold in the US alone between 2009 and 2010 would suggest otherwise. So what does this mean for modern businesses – should they still be embracing typewriters and telegraphs? Not surprisingly, the answer is a resounding ‘no’, but you may still want to consider having faxing functionality in your office.

That doesn’t mean you should go out and splurge your company profits on a relic from the 1980s, but it does mean when you’re looking at buying a new printer, you could ensure it has a fax facility built-in – just for those occasions when you have a stubborn customer who absolutely insists on faxing you an invoice or signed legal document.

While you’re at it, rather than kitting your office out with a cumbersome photocopier and scanner, you could just make sure your main office printer is a hybrid that includes all of the above. Printers have come on leaps and bounds since the dawn of the digital era, and a whole new level of high quality printing capability is now afforded to businesses of all sizes.

Modern laser printers can combine multiple functions such as copying, scanning and faxing, whilst also carrying out high-speed, quality colour printing of text and graphics. Besides the obvious advantage this gives a company in terms of presenting themselves professionally, the additional space created by cutting down on office peripherals means an extra body or two can be squeezed in the office too.

Technology has moved on leaps and bounds over the past decade and any serious business will probably have long since scrapped their typewriting and telegraph facilities. While faxes may be on their way out, the wonders of modern technology means you can still maintain optimum communications in your business without the need for dedicated machines. So ditch the standalone devices and make way for multifunction laser printers!

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